Records of class attendance are the responsibility of the faculty, and every course’s syllabus should clearly state the instructor’s policy on class attendance and how attendance affects a student’s final evaluation in the course.
When a student is absent to represent the university (as in athletics, chorus, band, national or state meetings of organizations represented at TCU), then an Official University Absence may be granted by the Campus Life-Dean’s Office.
Faculty/staff who wish to have an activity sanctioned for Official University Absence status must submit the names of all students, including date and hours absent from campus, to the Campus Life-Dean’s Office no later than one week prior to the date of the activity. The Dean of Campus Life reviews and approves the request as appropriate and distributes the names to all faculty through a weekly email to department heads and administrative personnel. Faculty members are required to permit students to make up work missed because of Official University Absences.
If a student has not contacted you as a faculty or staff member, please contact a Campus Life Dean at 817.257.7926 if any of the following are true:
- The student has had excessive absences in the class. (An instructor should not assume that continued absence from class indicates an official withdrawal unless so notified by the Registrar.)
- The faculty member believes the student has been untruthful about the cause of his/her absence.
If the Campus Life-Dean’s Office is working with a student regarding an emergency or ongoing personal concerns affecting the student’s academic performance and/or attendance, the student’s faculty will be notified by email or telephone.