The accused student has the right to a formal hearing before a discipline panel (excluding alcohol and community standards violations). At the Hearing Officer’s discretion, the accused student may waive their right to a discipline panel hearing and instead, have the matter decided administratively by a Hearing Officer. Incidents of sexual misconduct will not be resolved through mediation or the informal process.
In either process, a student found in violation of a section of the Code by either a Hearing Officer or discipline panel may appeal the hearing decision or sanction.
FAIR PLAY RIGHTS– Student involved has the right:
- To be informed in writing of the charges and the possible punishment.
- To have at least three school days in which to prepare a defense to refute the charges.
- To a hearing which should elicit information from both sides. If possible, the accused shall be able to face his/her accuser(s) and have the right to be advised by legal or other counsel.
- To be furnished a list of names of accusers and witnesses and a statement of facts they testified to, if the accused does not face his/her accusers. However, because of the close proximity in which students live and interact on campus, it is sometimes necessary to protect the anonymity of a witness or accuser. In such cases the Dean of Campus Life, or his/her designee, may verify the identity of a witness and accept a written statement from him/her without revealing the name of the witness or accuser to the accused.
- To present oral and/or written testimony.
- To remain silent about any incident in which s/he is a suspect. No form of harassment shall be used by a university representative to coerce admissions of guilt.
- To be advised in writing of the results of the hearing.
- To receive a transcript or tape recording of the proceedings, at the individuals own expense, provided this is requested 24 hours before the hearing.
Right to Appeal
Any student has a right to appeal the decision and/or the sanctions assigned to them. Additional information on the appeal process can be found in the Student Handbook
Right to An Advocate/Advisor
Any student has the right to an advocate. This can be a person of your choice or can be provided through the Campus Life – Dean’s Office. For further information please contact the Campus Life – Dean’s Office
Any member of the University community may make a complaint against any student for misconduct that violates the Code. Information brought to the attention of the Campus Life – Dean’s Office alleging misconduct will be investigated. All complaints may be directed to the University Discipline Office or Campus Life – Dean’s Office Complaints of misconduct involving students should be directed to the appropriate Hearing Office:
Upon receipt of a complaint, the Hearing Officer may initiate an investigation to determine if the complaint has merit. Notification of a complaint, investigations, and resolutions of complaints will be undertaken in a prompt manner.
Conduct records are educational records protected by FERPA. As such, the Campus Life – Dean’s Office does not share information regarding conduct records with anyone outside of TCU without a student’s written consent, except in certain limited circumstances.
If you are applying to graduate school or a study abroad program, you may be informed that you need to have a Dean’s Verification form completed. If your school has provided a form for completion, please sign the form in the appropriate location and deliver it to the Campus Life – Dean’s Office. You may deliver it by e-mail to firstname.lastname@example.org or dropping it off in our office located in Sadler Hall, suite 2006.
You may have concerns about what impact your disciplinary record may have on your application. The most important thing for you to do is to honestly and accurately respond to the questions posed to you on the application.
If you are unsure of how to answer the questions, you may contact the Campus Life Dean’s Office at (817) 257-7926.
Copyright and Intellectual Property (Illegal Downloading & File Sharing)
Unauthorized duplication of copyrighted works, such as books, movies, photographs, video games, music and software, is a violation of federal copyright law. TCU supports strict compliance with federal laws regarding copyright infringement. Anyone who engages in illegal copying shall be subject to disciplinary action under TCU’s policies and may be sued in federal court by the copyright owner.
Refer to TCU Security Services for Digital Copyright Information regarding internet violation notices.
TCU does not monitor what pages a student views while connected to the TCU Network. Notices of Copyright Infringement are provided to TCU by the owner of the material. These notices inform TCU that a user connected to the TCU Network has violated federal copyright infringement laws. TCU has developed a response in coordination with TCU Information Technology department to respond swiftly and appropriately to alleviate any additional copyright infringement from occurring.
Suspected violations of this policy will normally be handled through TCU disciplinary procedures applicable
to the relevant user. In the course of such disciplinary procedures, TCU may:
- Suspend a user’s access to University Computing Resources
- Refer suspected violations of applicable laws to appropriate law enforcement agencies
What do I do after I receive a discipline letter from the Campus Life – Dean’s Office?
- Contact your assigned Hearing Officer by calling the Campus Life – Dean’s Office at 817-257-7926.
- Refer to Student Handbook for the description of violations and process
Are violations of the Code of Conduct considered criminal charges?
- No, violations of the Code of Conduct are not considered criminal charges. Actions by members of this community that threaten the safety and security of the campus are taken very seriously.
What is the difference between the informal and formal hearing processes?
- Formal hearing process: conducted before a discipline panel.
- Informal hearing process: the matter will be investigated and decided administratively by a Hearing Officer
If I am being charged with a violation of the Code of Conduct, will I get a chance to share my side of what happened?
- Yes, in both the formal and informal process, one may submit a written statement and call upon witnesses to provide their perspectives.
If I am found in violation of the Code of Conduct, how do I file an appeal?
- The appeal must be in writing and received in the Campus Life – Dean’s Office within three (3) business days of the date of the letter notifying the outcome of your hearing.
If I am involved in a discipline case, will my parents be notified?
- Our policy is to communicate directly with students on all disciplinary matters. With the exception of certain severe circumstances, it will be up to your discretion whether or not to inform your parents about the case.
If I am involved in a discipline case, will I be able to participate in university activities (i.e. organizations, competitive teams, leadership roles, events, etc.)?
- Please refer to the Campus Life website as it differs on varying activities and sanctions given.
How do I complete the required community service hours?
- Refer to the letter you received from Campus Life for details on hours and due date requirements.
- Refer to Instructions and Due Dates on the Office of Community Involvement & Service-Learning website.
Please refer to the Student Handbook for details on violations and disciplinary process